The roles and expectations are as follows:
Elected Club Officers/ Members of the COMAS BODY:
President
Have general supervision over the club and its activities.
Presides over and works with Leadership Team in scheduling and planning meetings. Serves as liaison between the club membership and outside entities as required.
Is one of the authorized signers for disbursement of funds.
Vice President
Work closely with and assist the President in carrying out all the President’s duties and assist in organizing meetings and setting up future events. The Vice President will act for the President in the President’s absence or at the President’s request, and step into that office in case the President’s position becomes vacant.
Secretary
Keep and maintain a true record of all meetings of the Board of Directors, and of the Society meetings as required.
A public record of minutes and newsletters shall be kept online. If the Secretary is unable to attend any Board or Society Meeting, the Secretary must inform the President and is responsible for finding a substitute Secretary.
Treasurer
It shall be the duty of the Treasurer to receive all monies belonging to the Society, to keep an accurate record of all income and disbursements, and to report in writing of such at each Board meeting.
The Treasurer will be one of the authorized signers for disbursement of Society funds.
Appointed Positions on the Leadership Team:
1. Membership Chair
The membership chair will maintain the records of all the members, provide membership cards, and help organize membership drives.
-Have general charge of member records, which includes names, addresses, phone numbers, screen names, and e-mail addresses.
-All membership dues are collected and noted by the Membership Chair, and then given to the Treasurer.
2. Webmaster
The webmaster will be responsible for creating and updating the Society website as authorized by the Board.
-Responsible for informing the Board of due dates and payment amounts or other requirements so that the Society can be responsible for payment to the web host or programming consultants as required.
-Responsible for selecting and training one or more back-up webmasters who can assist the Webmaster and assume the Webmaster’s duties in the event that the Webmaster is unable to fulfill them.
3. Frag Program Chair
It will be the responsibility of the Frag Program Chair to maintain the database of donated coral and plant frags and which members have and want those frags. The Chair will distribute and record new sponsorship for all returning and new frags at the meetings and publish that information on the society website. The Frag Program Chair will work with other appointed Chairs and the Board of Directors to ensure the frags are accurately described and information pertaining to the care, maintenance and propagation are added to the society website. It will be the responsibility of the Frag Program Chair to remind sponsors to return frags to the program. The Chair will complete a monthly article for the website and/or newsletter highlighting corals or an aspect of the Frag Program.
4. Library Chair
It will be the responsibility of the Library Chair to maintain a database or record of the library inventory. The Chair will also be responsible for checking out items to club members and following up to make sure the items are returned. Each year the Chair will recommend any purchases to add to the library. The Chair will periodically provide newsletter articles highlighting a selection of items from the library.
As Tony said,you must be a current COMAS member to hold any of these positions. Support your club by becoming a member of the LT!
Respectfully,
