3 new BOD jobs

[supertech99]

As has been discussed on a few other threads, some members feel that adding a few more members to the BOD may be helpful. As was also described in another thread, to get this on the ballot, it must be voted on, to get it voted on we need to present a proposal, with clearly defined roles and responsibilities, and signatures of member sponsors. I am starting this thread to organize these ideas and start to develop the proposal and recruit sponsors. Opposing viewpoints are welcome and we will all get to express our viewpoints at the meeting if we get this to a vote. Some of the suggested positions included:

IT Coordinator-Website development, maintaince, and all things computer
Event Coordinator-Coordinate events to include the swap and trips.
PR Director-help with events, publications, good will projects

To keep this organized and respectful I’d like you to list:
1.Yes we need them/no we don’t

2.What you think the position(s) should be called

3.What the responsibilities of the position(s) would be

4.Should they be elected positions or appointed position(s), and if so by whom

5.Yes you would/no you would not be willing to “sponsor” this to be voted on at the next meeting.

I am simply trying to facilitate this as I think it is a good idea but Iam welcome to opinions from all sides, lets just keep it respectful and on topic!
Thanks
Sean

 

[undertcontrolj]

I like the names and think they would all be useful positions. I support them being added to the ballat

 

[waynesworld]

Of course I support them also and will do what has to be done to have these up for a change to the Const. and Bylaws and will be voted on in Feb and if passed will be voted with the new BOD. If we have too go by the "law" The election will actually have to be in March.

 

[andywe]

Sean,

I am happy to help you draft the change with whatever you desire for submission.


Wayane, the election date is up to you. At this point everything is set with Jimnnicks so I would say continue as planned for this year.

 

[waynesworld]

But as you said the Bylaws are clear? They are to be in March.

 

[eyebedam]

But as you said the Bylaws are clear? They are to be in March.

I'm a little confused now. Are you saying elections ate being postponed? Everything has already been set in motion to be handled in less than 2 weeks. I don't understand the real need to changes things at this point. Can u explain?

 

[mikemartinez]

Can u explain?

I cant speak for Wayne but I think what he's trying to say is that if people want to follow the bylaws then lets follow ALL the bylaws... we cant pick and choose whats convenient for us at the time.

THIS was the reason I have been saying to take it easy cause when you start trying to enforce ONE law you have to enforece them ALL... This voting thing should have been ALOT easier... now it has to be done in 2 parts...

I agree with Wayne on his decision though cause he had to do this...

 

[waynesworld]

Yes I can explain, when we started this whole thing for the elections and talking about the additional BOD members our vision was to vote on changing the by laws and vote on officers all at the same time. We used that end of Feb because V day was our normal meeting day and didn't think people wanted to have a meeting then. I also took input from a lot of people as to when and where and how to change things so in reality we would have violated the bylaws and voted the last day of Feb. I didn't think voting early and for both things was a big deal. I did not think the additional BOD members was a big deal either as the only one person told me they didn't want to increase the BOD and a lot of people were in favor of it. So even though it is a change to the Const and Bylaws it all can be done at the same time.

So you can still vote at the meeting but we will keep the voting open in March to be correct under the law.

 

[andywe]

Well, I was flexable with the date as it was 1 day....this is just trying to make seem like a paltry issue when in fact my objection to you just pronouncing these positions for election was spot on. I am not against new positions (albeit different terms of iduction is my view that I was voicing). My original statement was to have the vote for the creation of the positions (which I assumed would pass as BOD) prior to the BOD vote. Nothing was stated about not voting on it the 28th..it was about getting the work done opfficially and having a real vote. Everyone has made plans for the Feb meeting...keep elections open until march 1st and it's legal.

 

[eyebedam]

As has been discussed on a few other threads, some members feel that adding a few more members to the BOD may be helpful. As was also described in another thread, to get this on the ballot, it must be voted on, to get it voted on we need to present a proposal, with clearly defined roles and responsibilities, and signatures of member sponsors. I am starting this thread to organize these ideas and start to develop the proposal and recruit sponsors. Opposing viewpoints are welcome and we will all get to express our viewpoints at the meeting if we get this to a vote. Some of the suggested positions included:

IT Coordinator-Website development, maintaince, and all things computer
Event Coordinator-Coordinate events to include the swap and trips.
PR Director-help with events, publications, good will projects

To keep this organized and respectful I’d like you to list:
1.Yes we need them/no we don’t

2.What you think the position(s) should be called

3.What the responsibilities of the position(s) would be

4.Should they be elected positions or appointed position(s), and if so by whom

5.Yes you would/no you would not be willing to “sponsor” this to be voted on at the next meeting.


Sean

Here are my thoughts on this..

1.IT Coordinator-Website development, maintaince, and all things computer
This position should be appointed not elected & here is why. There are probably only a handful of people on this forum or in this club that could truly do this job & do it effectivly. Honestly this person would more than likely have to volunteer for this position.


2.Event Coordinator-Coordinate events to include the swap and trips.
PR Director-help with events, publications, good will projects


Now this position should actually just be 1 & it should be voted on & be actually part of the BOD. Reason why is most LFS hosted meetings would be planned by the Event Coord, along with any trips, or special excursions.
If there is 1 person handling this then you know who to hold accountable.
This is the same person who in my mind would be handling the majority of the group buys & special discounts as well.

I think this position along with all other BOD voting should be handled & complete by the 28th at the BBQ meeting at Jim&Nicks. After the BOD id elected then when as a whole could either look for volunteers to handle the IT issues & plan accordingly.

I believe all the he said she saids & obvious struggle to retain power is putting a sour taste in peoples mouths. Change is going to happen its ineviatable so lets get it over with & let MTRC move ahead & see what the future has in store & find a way to make all members new & old feel welcome on these boards & part of the MTRC community.

Thanks
Jason.



I will copy & paste this in the nominations thread also.

 

[supertech99]

I like your point about the IT position, I would hope that people who did not have the skills would not run for such a position but I can see a need to vote this position in the event of 2 people with the skills wanting to do it.

If we combined the #2 and #3 and really got active in community activities, this could become a lot of work. I understand holding one person accountable. honestly I am on the fence about that one.

 

[andywe]

Nothing precludes either a baord member or COmittee chair from enslisting help. Still 1 person to chair the function....jsut becasue 2 people are interested does not mean voting gets the best candidate or accounts for a better solution than appointmnet. Appointment allows for a change if necessary. The voting sounds like protecting turf more than anything else for a particular function. Perhaps it is warranted..I jsut don't see it.

Yes, the board can change a committee chair..and should do so if the person who signed up is not getting it sone....but if voted, what do you do when someone is voted and does not get the job done, or cannot due to other reasons?

 

[eyebedam]

I like your point about the IT position, I would hope that people who did not have the skills would not run for such a position but I can see a need to vote this position in the event of 2 people with the skills wanting to do it.

If we combined the #2 and #3 and really got active in community activities, this could become a lot of work. I understand holding one person accountable. honestly I am on the fence about that one.[/QUOTE]

I understand your point of view on this but here is my way of thinking..
1 person will be in charge of intial points of contact esp if its community activities but this is where actual club members will have to come into play.

The whole what can the club do for me mentallity will have to dissolve & the what can I do for the club mentality will have to come into play. There will be a committee of volunteers formed & each person will have a certain task to execute. Like you said 1 person can not do it all but 1 person can held accountable. This is a way the club can have a public prescence & multiple members that want to participate can all join in.

 

[commonstranger]

Most of you know that Im a police officer. I have been doing this for 10 years now and have faced alot of things most people dont want to ever deal with. I will tell you this about the "law" There are errors and whats always written in a book isnt right. Not all the time but ALOT of times you need to use common sense over what is written in a book. It will help you live longer and have more friends. I am not entering this debate on positions or BOD. I will cast my vote like all other members and help as many people as I can with this hobby. Once it all comes to a boil this is why we are all here in the first place.

 

[supertech99]

Excellent feedback so far, thank guys! I am going to start typing up something that incorporates all these ideas in a manner that we can all vote on the different elements of these positions. I have had several PM's from members that said they would sign to sponsor the motions.

 

[supertech99]

This is my first draft. I hope this reflects some of the different viewpoints that have been presented. I invite your public, or private (pm) comments and suggestions. If you want to add or remove something before I submit it please let me know soon as the next meeting is looming.

I, Sean Flesch (supertech99) as a member of the Middle Tennessee Reef Club (MTRC) in good standing do put forth these motions to be voted on by the club members as amendments to the club bylaws pending Board of Directors approval in accordance with Article V of the Club bylaws. I have laid out these motions in such a way as to include feedback from MTRC members as they have communicated it to me.

"¢ An additional position of Information Technology Coordinator should be added to the board of directors. This position holds the responsibilities of maintaining and developing the club website known as www.MTRC.org. This board member would also function as the main resource for any information technology related support pertaining to club events. This position maintains the same full voting rights as any member of the board.

"¢ An additional position of Information Technology Coordinator should be developed as a committee chair. This position holds the responsibilities of maintaining and developing the club website known as www.MTRC.org. This chairperson would also function as the main resource for any information technology related support pertaining to club events. This position is appointed by the board of directors and maintains the same voting rights as any member. The appointment carries a one year term unless the board of directors deems it necessary to replace the chairperson.

"¢ An additional position of Event Coordinator should be added to the board of directors. This position holds the responsibilities of planning and coordinating club events including but not limited to; monthly meetings, social gatherings, tank tours, and trips. This position is heavily involved in the yearly Expo and Frag Swap and performs duties to assist the execution of the event. This position includes evolvement in matters of publications, public relations, and organizing community service/volunteer events as it relates to the club. This position maintains the same full voting rights as any member of the board.

"¢ An additional position of Event Coordinator should be developed as a committee chair. This position holds the responsibilities of planning and coordinating club events including but not limited to; monthly meetings, social gatherings, tank tours, and trips. This position is heavily involved in the yearly Expo and Frag Swap and performs duties to assist the execution of the event. This position includes evolvement in matters of publications, public relations, and organizing community service/volunteer events as it relates to the club. This position is appointed by the board of directors and maintains the same voting rights as any member. The appointment carries a one year term unless the board of directors deems it necessary to replace the chairperson.

 

[eyebedam]

Sean, that looks good to me. Im sure someone will be around soon enough that could give more feedback.

 

[andywe]

Sean, Greta Job!

..you jsut have to narrow it down to BOD positions only. the president can create a commttee and no member vote takes place. So this applies for board sponsored positions.

So have only the positions you feel should be board listed.