Regional Club Frag Swap: Planning

[Unarce]

Hello again everyone!

Well, as of last night, we had 75 total positive votes from all the polls. Seventy-five just happened to be that magic number, and we hit it. Now, the hard part begins.

How about having it on the first weekend of November? I’m open to either Saturday or Sunday, but I’ll wait to hear what you all think.

I do have a venue in mind. What I witnessed at the last BAR and MARS Frag Swap, is that nearly everyone ate. I thought perhaps we might be able to enjoy a nice meal together during the swap. The venue has a large enough banquet hall to seat (no more standing around) at least 100 people, and doesn’t mind us having the 100’s of coral frags lying around everywhere.

I have no problem covering the deposit for the banquet hall. The only thing I’m really worried about is if everyone will want to have lunch at the swap. In order to attend, you have to have purchased a meal. We’ll need a minimum of 50 attendees (confirmed by advanced payment of your meal). I was quoted $13.25 per person. If the majority of you like the idea of having the event this way, than I can look into the 3 menu options that will be available to everyone.

This event will not be sanctioned by any of the surrounding clubs. So, I will be making it open to non-club members, too. If club officials do plan on attending, it could also be an opportunity for you to official join your local club.

This post will also be mirrored to the surrounding club RC Forums (CRC, RARE, BAR, NVR, CVR, SEABay, and MARS). I will check each one for comments, ideas, and concerns throughout the week.

Until then, HAPPY REEFING!

Best regards,

Karl

 

[funman1]

Sats work best for me.
Food is not a bad idea, but complicates the setup / organisation immensely

 

[Unarce]

I'm a little worried about the lack of responses. I was sort of hoping for more feedback here, since it will be hosted in the area.

So far, most are in favor of a Saturday lunch date. Tentatively, we're looking at November 4th.

Soon as I secure the menu options, I will post them here.

 

[nova62]

hey karl sat or sun is good for me.i will check with some of the other club members and see what they say.where is it going to be held at.

thanks micaiah

R.A.R.E.

 

[xia]

Saturday is better for me. Food is great for developing friendships

 

[Pico1]

sun. is best for me because I work saturdays.

 

[mustanguy]

I don't mind either but am concerned about keeping frags out of thier proper environment for too long. How is everyone going to do it? small tanks?

Mark

 

[nova62]

most frags will be fine for many hours.when i went to the alameda frag swap it was a two hour drive to get ther. then we were ther for about 4 or 5 hours then a 2 hour drive back home.we kept everything in bags or glad contaners and put them in a icechest. every thing is doing great

 

[Unarce]

We all look like a bunch of transmedics with our coolers:lol:

If healthy, the frags will be fine. Softies can survive 2-3 day shipping, LPS and SPS, overnight. As long as you have it in a container that doesn't leak as well as your trusty cooler, you're good to go. You can even take an extra precaution and bring heat and/or ice packs

 

[goslugsgo]

USC v. Stanford on Sat, so Sun is best for me. I'll help plan irrespective of day, though.

 

[Justin74]

Every last coral was out of there element the moment they were plucked \harvested from the reefs. Flying them out from the Indo/Pacific region to the states takes longer than we will be.

Hey Karl as soon as you said you had a venue, I immediately caught a wiff of Elk Grove. Are my spidey senses correct? Or is that just my teenagers shoes I smell?:lol:

-Justin

 

[Justin74]

Btw, 1st week of Nov. is cool, dont forsee any issues, and I usually get around to doing fish stuff on Sundays so that's my vote, Saturdays Im usually burnt from Friday night:smokin:

-Justin

 

[Nu2SW]

I work on saturdays till 3, unless im working over time which is till 6. I can try to take the day off, but if its over time day I may have to miss the swap.

 

[Nu2SW]

IF you dont wanna eat,can you still attend or do you have to buy a lunch?

 

[jlfnjlf]

I'm one of those religious folks someone mentioned, so if we end up with a Sunday I would prefer after 1:00.

Let me know how I can help and I'll do my best.

John

 

[Nu2SW]

Re read the post, I answered my own question.... Yes you do have to buy the food.

Sorry Im tired...

 

[miracles38]

Either day is okay with me. Lunch sounds like a good idea.

 

[MelodyCorals]

Saturday's are best for me, and a meal sounds great. Sunday would have to be afternoon for me.

Thanks,
Josh

 

[Unarce]

UPDATE:

This is what I have set so far.

The Regional Club Frag Swap will be on Saturday, November 4th, 2006. This will be a lunchtime event, and the banquet hall will be available to us from 11am to 4 pm.

The event will be held at:

Vince’s Ristorante
8901 Elk Grove Florin Rd.
Elk Grove, CA 95624

The meal cost per attendee is $13.25 (tax + gratuity included). The 3 chosen menu options are:

Steak Sandwich with Fries
Chicken Marsala with Rice
Lasagna

To be honest, I've never eaten there myself, but I've heard nothing but good things about the food there. I'm told everything will be cooked on the spot. Not ahead of time.

Each entrée includes salad, bread, and either coffee or iced tea. Soda or alcoholic beverages will have to be purchased by you separately.

I’ve been given until the 28th to submit the deposit to reserve the banquet hall. We will need at least 50 attendees to qualify for use of the banquet hall. With the 75 positive poll votes we received, hopefully that won’t be a problem.

I would like to receive payment for the meal cost in advance. I just set up a Personal PayPal account just for this purpose. The PayPal address is: karlitosway@gmail.com Please include your menu choice with your payment.

I will wait until the 28th, to see how many paid lunches we receive. If for some reason, we aren’t close to the 50 attendees required, I will then cancel the frag swap and refund everyone’s money in full. I apologize if paying in advance is an inconvenience. I just don’t want to risk losing the $200 deposit.

Please don’t hesitate to ask any questions. If you wish to make your payment by some other means, please PM me.

Soon as we get past this hurdle on the 28th, we can begin to hammer out details pertaining to the actual swap.

Kindest regards,

Karl

 

[Nu2SW]

Hey karl, dont forget if someone pays with credit card or check PP takes 3% out. So you may want them to send that extra $ so you dont have to cover the shortage.