ETRC will be having our 2009 Frag Swap on June 20th this year from 12-4pm. There will be a pre-pre-setup time on Friday the 19th, from 6-8 pm, to allow the club some time for setup (swap tables, door prize tables, raffle prize tables, electrical supplies, food stocking, and other stuff) and also for those who need/want to setup their table the day before. Saturday, the 20th, there will be a pre-setup time from 8:30-12 noon.
If you are a club member and can help, please LMK here or by PM. There will be several jobs that will need to be performed:
Friday the 19th and Saturday the 20th
1. Help with setup on Friday night (6-8 pm)(May not take two hours, I will be there in case swappers/vendors need the time) {5 or 6 folks}
2. Help with setup on Saturday morning (8:30-noon)(setup for the club will be almost finished, need to give the time for swappers/vendors to setup, I will be there at 8:30) {5 or 6 folks}
3. Work the sign-in table (sign-in those that attend and pass out door prize tickets) (30 minute increments from 11:30 - 3:30 pm) {depending on how long you work - 8 folks max}
4. Work the raffle table (take money and pass out tickets) (30 minute increments from 11:30 - 3:30 pm) {depending on how long you work 8 folks max}
5. Conduct the raffle/door prize event {2 folks}
6. Conduct frag demonstration {2 or 3 folks}
7. Take pictures (general swap pics and individual pics of raffle/door prize winners) {at least one folk}
8. Food prep and selling {4-5 folks}
9. Cleanup (4pm-finish) {6-8 folks}
Before the swap
1. Pass out flyers to local pet stores (or not so local, if you think it makes since)
2. Contact vendors and invite to attend the swap and/or provide door prizes or raffle prizes (contact Randy before - so that a vendor is contacted by only one person)
The “vendor contact†is something that needs lots of attention. So, if you can help or have suggestions for Randy or me, please contact us!!!!!!!
If you are a club member and can help, please LMK here or by PM. There will be several jobs that will need to be performed:
Friday the 19th and Saturday the 20th
1. Help with setup on Friday night (6-8 pm)(May not take two hours, I will be there in case swappers/vendors need the time) {5 or 6 folks}
2. Help with setup on Saturday morning (8:30-noon)(setup for the club will be almost finished, need to give the time for swappers/vendors to setup, I will be there at 8:30) {5 or 6 folks}
3. Work the sign-in table (sign-in those that attend and pass out door prize tickets) (30 minute increments from 11:30 - 3:30 pm) {depending on how long you work - 8 folks max}
4. Work the raffle table (take money and pass out tickets) (30 minute increments from 11:30 - 3:30 pm) {depending on how long you work 8 folks max}
5. Conduct the raffle/door prize event {2 folks}
6. Conduct frag demonstration {2 or 3 folks}
7. Take pictures (general swap pics and individual pics of raffle/door prize winners) {at least one folk}
8. Food prep and selling {4-5 folks}
9. Cleanup (4pm-finish) {6-8 folks}
Before the swap
1. Pass out flyers to local pet stores (or not so local, if you think it makes since)
2. Contact vendors and invite to attend the swap and/or provide door prizes or raffle prizes (contact Randy before - so that a vendor is contacted by only one person)
The “vendor contact†is something that needs lots of attention. So, if you can help or have suggestions for Randy or me, please contact us!!!!!!!
.
