Amendment to the Bylaws (Council Members)

[Linda C.]

<a href=showthread.php?s=&postid=8327610#post8327610 target=_blank>Originally posted</a> by jallard
I think the greater reason to make the change of duties is to have the collective clubs interest represented. Adding the Council Member â€"œ Education Chairperson satisfies that need. If this is ok with everyone...then I propose we put the change to a vote along with some added language which will discribe the main duties of a council member....because as chris pointed out it's a bit vauge

I say "aye", "yea" or as some of you say "I"

 

[vmiller]

I like the lineup I suggested, but there is some concern that vendor relations is important enough that what we do with it should be expanded and in accordance with that, split into two roles.

So ... maybe this would be a good time to discuss what we expect to come from vendor relations and then decide if we think it needs two slots or one.

The obvious aspects that we are already doing are:
-Having vendors sponsor events
-Obtaining discounts and donations from vendors
-Hosting meetings at vendor locations

What else? What else?

Also keep in mind that involvement to vendors can lead to an unintended explosion in membership. Just something to think about for those of us that don't really want that.

 

[jallard]

<a href=showthread.php?s=&postid=8327688#post8327688 target=_blank>Originally posted</a> by vmiller
I like the lineup I suggested, but there is some concern that vendor relations is important enough that what we do with it should be expanded and in accordance with that, split into two roles.

So ... maybe this would be a good time to discuss what we expect to come from vendor relations and then decide if we think it needs two slots or one.

The obvious aspects that we are already doing are:
-Having vendors sponsor events
-Obtaining discounts and donations from vendors
-Hosting meetings at vendor locations

2 out of the 3 listed duties should probably be shared with event/ and PR.

 

[michaelg]

We need a policy on how to work with vendors. Specifically, what are we giving back in return? Do we want to do banners on the website for "yearly" donations, only mention at meetings, etc. Should roll into this group buy discounts, which should be treated seperately from "donations" as we are still customers. I did a lot of it in the past, and did find it some amount of work- enough to merit a position in and of itself. As of now, the donations have been our primary source of income- generated though raffles.

 

[vmiller]

<a href=showthread.php?s=&postid=8327719#post8327719 target=_blank>Originally posted</a> by jallard
2 out of the 3 listed duties should probably be shared with event/ and PR.

I agree.

<a href=showthread.php?s=&postid=8327810#post8327810 target=_blank>Originally posted</a> by michaelg
We need a policy on how to work with vendors.

I agree.


An additional vendor relation task suggested to me is to arrange a system with vendors to give club members some kind of priority selection on new livestock shipments.

Even with this additional task, after removing two, there are only two responsibilites for vendor relations. Unless someone starts pouring on new responsibilites, I don't see a reason to split it at the moment.

 

[jallard]

I ran accross a Sponsorship outline from another reef club. It seemed useful so I have it saved on my laptop. It structures the different degrees of vendor affiliation.

 

[xian]

Whew! What a thread... I've been away from the board few days.

Many of the comments I would have made earlier in the discussion have been made by others, so I won't repeat them.

I am very glad to see that this thread remained positive when it may not have.


Rather than offer opinions I have a few questions

What do we want to do for PR? Last year I did quite a bit of work in the way of talking to LFS (Particularly swamp bottom and Eddies) Tony had alot of ideas for our club and I wanted to repair our reputation with Eddies. What do we want to do with this and what is our goal in promoting the club?

The second question is what do we mean by education? What would we want to do with that aspect of the club? I believe that we are already a wonderful educational resource to the hobbiest just by being here with our collective experience.

Finally a comment on Events. Just because we have a person whose title impies that they are the events planner does not mean that that person can handle the all the work involved in planning an event. Events will need groups of volunteers willing to make them happen.

 

[jallard]

<a href=showthread.php?s=&postid=8328718#post8328718 target=_blank>Originally posted</a> by xian

Finally a comment on Events. Just because we have a person whose title impies that they are the events planner does not mean that that person can handle the all the work involved in planning an event. Events will need groups of volunteers willing to make them happen.

Also the events that CDMAS offers still have to be approved by the council. The events chairperson can't just run and do whatever without the councils concent. And ofcourse they will also need help
The Events Coordinator shall manage and coordinate all club events and meetings under the control of
the Board of Directors as a whole. Develop

 

[ChrisBuono]

Given that this thread has changed focus a bit...

On a related note, can I get retroactive council approval on the New England Aquarium trip with the behind-the-scenes tour? I didn't mean to go off half-cocked at the time. I just didn't know what was appropriate. If so, would someone arrange to annouce it at the next meeting (I don't think I'll be able to attend)?

 

[jallard]

<a href=showthread.php?s=&postid=8329164#post8329164 target=_blank>Originally posted</a> by ChrisBuono
Given that this thread has changed focus a bit...

On a related note, can I get retroactive council approval on the New England Aquarium trip with the behind-the-scenes tour? I didn't mean to go off half-cocked at the time. I just didn't know what was appropriate. If so, would someone arrange to annouce it at the next meeting (I don't think I'll be able to attend)?

That is not a problem...
also Michaelg has suggested a "Frag workshop II" also something to start to think about.

 

[Lakeside518]

I'd like to see a couple well organized DIY projects. Prelaided out so those who specialize most in that area could quick assemble them for all to see. Explaining what steps need to be taken and not over looked. Nothing to envolved or time consuming. Have a parts list for anyone interested in building them at home.

Ex: Rainer's Swirlstein Also we could mod some Maxijets I know many other show interest in this area? This is education
correct? Could be fun.

"Frag workshop II" Looking forward to it!... Esp having alot more understanding in the matter.

 

[vmiller]

<a href=showthread.php?s=&postid=8328718#post8328718 target=_blank>Originally posted</a> by xian


The second question is what do we mean by education? What would we want to do with that aspect of the club? I believe that we are already a wonderful educational resource to the hobbiest just by being here with our collective experience.

When I say "education", I mean anything having to do with facilitating a better understanding of the life we keep captive, the natural environment it comes from, the effects our hobby has on that environment, and how the hobby can help preserve that environment.

What we can specifically do in that area I don't know, but I do know at least three motivated members who have a deep interest in this stuff. I think the idea of the Education council position is to allow a member like this to come up with ideas and see how for they can go with them.

I never intended to give the impression of education being how to do a maxi-jet mod. Although I see nothing wrong with the club having DIY events and think it's a great idea, I really don't think that needs to be a core aspect of the council.

<a href=showthread.php?s=&postid=8328718#post8328718 target=_blank>Originally posted</a> by xian


Finally a comment on Events. Just because we have a person whose title impies that they are the events planner does not mean that that person can handle the all the work involved in planning an event. Events will need groups of volunteers willing to make them happen.

I figure the council person in charge of events would simply manage the events. They can do as much or as little work as they see fit for getting the event going, but they are in charge. I would think it could be their responsibility to enlist volunteers to delegate work to.

 

[scorp1on]

<a href=showthread.php?s=&postid=8329272#post8329272 target=_blank>Originally posted</a> by jallard
That is not a problem...
also Michaelg has suggested a "Frag workshop II" also something to start to think about.

Can't wait for this. I learned so much with the hands on appraoch as opposed to reading with the corals.

 

[jallard]

wrong thread.......oops