Excellent, here is the section that indicates the position duties, most of the positions are open and available however only 3 positions need to be chosen by voting, (President, Vp & treasurer) if anyone will like to take on any of the other appointed positions please let us know.
ARTICLE II: DUTIES OF OFFICERS
Section 1.
The President shall preside at meetings, sign documents, and be an advisory member of each committee.
Section 2.
The Vice-President shall, in the absence of the President, act as the presiding officer and shall be the Program Chairman. The Vice-President shall be an honorary member of all committees, and shall be informed of any business of said committees so that s/he may present it to the Board in the absence of a committee chairperson. The Vice-President will procure guest speakers for monthly meetings. It is the obligation of every committee chairperson to contact the Vice-President, if s/he will be unable to attend and routine monthly meeting and to give their report to the Vice-President to present at said meeting.
Section 3.
It shall be the responsibility of the Recording Secretary to inscribe the proceedings of all meetings and to be prepared to read those specified records when requested. This office requires the maintenance of club records, excepting those designated to other officers. When the President and Vice-President are absent at any meeting, this Officer shall preside. Copies of the minutes for each past Calendar Year shall be deposited with the incoming President. Minutes for each board meeting will be distributes by the Secretary to each Board Member prior to the next scheduled meeting (to allow for review).
Section 4.
The Treasurer shall keep in order financial records and/or books and tender by check recognized expenses incurred by the Club. Checks shall be signed by two elected officials. The Treasurer is required to present, immediately prior to the Fiscal Year (the Fiscal Year is defined as January 1 through December 31), all financial records to the person(s) specified by the Board of Directors for audit and shall include a written statement of the financial condition of the Club. Audit shall be done by an independent accountant. The Treasurer shall present a monthly financial statement to the Board of Directors and also at any time at the request of the President.
Section 5.
The Editor of the Newsletter shall be in charge of any material directed to that office for printing and/or publication. The Editor shall include all items as decided by the Board in the Newsletter.
Section 6.
The Membership Chairman is empowered to accept membership applications and dues, which shall be forwarded to the Treasurer. The Membership Chairman is also required to keep a record of all members and their status, maintain current membership roster, and have membership cards available for the new members to pick up at the next routine monthly meeting. Dues will be turned over to the Treasurer with name, type of membership, and payment method. Updated member roster including name, address, phone, email will be forwarded to the President, Secretary, Treasurer and Newsletter Chairperson monthly.
Section 7.
The Show Chairman shall supervise all phases of the Annual Show and appoint all committees for that show.
Section 8.
The Field Trip Chairman shall plan collecting trips and special outings. The Chairman shall also maintain a written record of all trips (dates, members attending, costs, fees collected) and provide this record to the Secretary and the Treasurer at the meeting immediately following each trip.
Section 9.
The Parliamentarian shall serve as the Chairman of the Committee on By Laws and will insure meetings are conducted in accordance with correct parliamentary procedure as set forth in the most current revision of Robert?s Rules of Order?.
Section 10.
The Historian shall be in charge of keeping records of the Society?s history, including newsletters.
Section 11.
The Librarian shall be in charge of the books and reference materials owned by the Society. It shall be the responsibility of the Librarian to maintain a current inventory and s/he shall account to the President for all materials placed in his/her custody prior to leaving office.
Section 12.
The Raffle Chairman shall arrange for the monthly prizes and shall be in charge of the distribution of raffle prize tickets. This Chairman is to be allocated funds for the purchase of raffle prizes, the sum of which is to be set by the Board of Directors. The proceeds from the sale of raffle tickets are to be placed in the hands of the Society?s Treasurer, after being verified by two officials. The start and end number of tickets used shall also be provided to the treasurer.
Section 13.
Other positions, as directed by the Executive Board shall be appointed, shall maintain records as necessary and shall have voting privileges.
(respectfully saying it)
